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2019 Conference Information

Our 2019 KyAEA Conference is quickly approaching and we are so excited for October! Please take some time to read through this post thoroughly to gather information about different conference opportunities. There are additional posts that discuss these same topics separately.

Conference Theme: Art & Soul

When: October 11-12, 2019

Location: East Jessamine County Middle School/Red Oak Elementary 901 Union Mill Rd Nicholasville, KY 40356

Conference Hotel Information: Comfort Inn Lexington South

100 All Star Way, Nicholasville, KY 40356

(859) 887-0700

KyAEA has a block of 20 rooms with special discount pricing

*Make sure to let the hotel staff know you are reserving a room within the block*

Thursday Pricing: $89 Friday Pricing: $119

**The rooms within the block become available to the public again on 9/24 so reserve soon!**


Conference Registration:

Online Conference Registration Form

**Please join or renew your membership at OR ***You may register as a non-member and fill out ALL the information on the page during the registration process and sign the form when picking up your folder at the registration desk upon arrival.

--->If paying by district PO: Fill out the registration form completely, and then print the confirmation page at the end of the form. Use this form as a quote for your registration fee. You will have a final registration invoice mailed to you and your school by mid-February.

--->If paying by check: Fill out the registration form completely and then mail your payment to this address below: KyAEA, c/o Jennifer Billings 329 Landy Lane Stanton, Ky 40380

--->If paying by credit card via PayPal: Fill out the registration form completely, and then follow the link at the end of the form on the confirmation page. This page will direct you to PayPal and you'll be able to pay your conference fee instantly.

If you will be entering artwork into the student art show, you must be able to pay the $10.00 fee upon check-in at the registration table at conference. **BACK BY GREAT SUCCESS** Approved conference presenters will have the $10.00 student art show fee WAIVED as an incentive for presenting at our fall conference!


Conference Cost:


Nominate a Teacher for an Award:

Each year at conference, we have the opportunity to award our amazing Kentucky teachers with well-deserved awards for their service to our students. Please consider nominating a fellow teacher for an award to celebrate their accomplishments and service.

Nomination and application forms must be submitted to Miranda Meeks by September 9th.

Please check out the Conference Awards page for more information and access to the forms needed for completion.


Present a Session at Conference:

If you would like to present again at the 2019 Fall Conference, please fill out the form below:

Fall Conference Presenter Form


2019 Allan Perkins Undergrad/Graduate Scholarships:

Allan Perkins will always be remembered as a dedicated friend to the Kentucky Art Education Association. He was instrumental in developing our original website and making it a valuable resource for educators all over the country. In the countless long hours that he volunteered, his smiling face was always there to greet art educators as he welcomed members to each year’s fall conference.

This year KyAEA is excited to offers three, $500 Allan Perkins Scholarships in his memory. The funds for these scholarships were raised by the generous donations of the Perkins family and purchases during the KyAEA Conference Silent Auction. These scholarships are awarded to eligible students who are completing either their undergraduate or graduate degrees in Kentucky. If you are interested in applying, please complete the attached application and email it to Rebecca Williams by September 9, 2019.

Through these scholarships, the KyAEA honors Allan and his family’s continued involvement in our organization and their commitment to and belief in the vital role that art education can play in all lives. May his gentle and generous spirit continue to help others.

Scholarship Application Form


Artisan Sale Participant:

As a part of each KYAEA Conference, an Artisan Sale is hosted onsite to provide our educators with an opportunity to sell their work! Anything and everything is welcome and it's a chance to show off your beautiful work!

We only ask that each artist participating in the Artisan Sale also donate an item into the silent auction that helps fund our undergraduate and graduate scholarships!

If you need additional information or would like to participate, please email Marilyn Peters to reserve your spot.

Artisan Sale Form


Vendor Information

The KyAEA Conference is the perfect opportunity to advertise supply companies, small businesses, colleges or universities to hundreds of local art educators. If you are interested in being a part of our fall conference as a vendor, please fill out the form below and return to Marilyn Peters for approval.

Vendor Form


Silent Auction

The silent auction directly funds our KyAEA Scholarships each year for our undergraduate and graduate students. Each region is responsible for putting together a "region basket" for the silent auction and members are invited to donate items for the auction as well. Below you’ll find a donation letter to give community organizations asking for donations.

If you are interested in donating to your regional basket or donating items, please email Susan Hawkins.

Donation Letter for Community Organizations


Teacher/Student Conference Art Show

Every year at the KyAEA Fall Conference, there is an AMAZING student show that exhibits everything students have created thus far! This year is no different, but we have some more detailed instructions along with gallery tags and forms to help the process run smoothly. Please also note that the cost to participate in the student/teacher show is $10, to be paid at the registration table at conference.

**BACK BY GREAT SUCCESS** Approved conference presenters will have the $10.00 student art show fee waived as an incentive for sharing your expertise at our 2019 fall conference!

This is a chance to sing the praises of your students and gain some instant recognition for them (and possibly even a medal)! Along with the student show, teachers have the option to submit some of their own work into a teacher competition which adds a fun element into the process. This is a great opportunity if you missed the deadline for the juried teacher show!

The attached documents below outline all the necessary information needed for participation in the Student & Teacher Show.

Student & Teacher Show Guidelines

Student Show Inventory Sheet

Student Show Tags

Teacher Show Inventory Sheet

Teacher Show Tags

Should you have questions about the student art show, please email Miranda Meeks with questions.


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